5 Activities Event Planner Should Do To Improve At Work

What an event planner should do to be better at job

Have you ever wondered how your everyday life affects your job performance? Or what are the habits that make the event planner successful? Even if you are an experienced event prof with huge knowledge and great results you can still improve at work by not job-related activities.

Developing habits that have nothing to do with events is as important as industry knowledge. According to Deloitte’s report, 92% of the recruiters think that soft skills are absolutely crucial. Such abilities are considered as even more important than the hard skills needed for a given job. Why don’t you improve some? Start by changing the small things of your daily routines. By consequent implementing little improvements that don’t require much effort, you’ll see the effects after some time – it’s all about patience and perseverance.

#1 There is always room for knowledge

It’s never late to learn – especially when you work as an event planner. The industry is rapidly developing and evolving. Set yourself apart from the competition by being up to date with current events and industry trends. It doesn’t have to be a time-consuming or sad duty. With a jam-packed schedule and tight event deadlines take advantage of a few minutes while drinking morning coffee each day and take a look at the event trends newsletter. The more you know about what’s going on in the industry, the greater chance you’ll have to surprise participants and provide with an experience they will remember.

If you’re a type of a bookworm, but you don’t remember when you had time to spend it on entering the spirit of your reading – take the small steps. Read before bed, on your way to work or while traveling. Let’s take 20 – 30 pages per day. Seems unnoticeable, doesn’t it? After 10 years of such a daily habit, you’ll have over 300 titles on your record! The range of industry books is wide, appearing to be of principles and more complex topics such as event ROI measuring. Now imagine how much knowledge you can assimilate within this time with so small effort.

#2 Work-life balance as an event planner? It’s about time organizing

Duration of the events is very different and depends on many factors such as type or size. Some events take place on nights or weekends. In addition, the preparation almost always bleeds outside regular work hours. Willy-nilly that’s the part of the job. Yet it doesn’t have to mean being approachable and ready to take an action round-the-clock.

Don’t waste your time

The key skill to establish in order to get your work more organized and regular is getting focused. People often underestimate the power of focus in their daily lives, but that’s the main factor of productivity at work. Most event planners would say they generally are focused but for how long can they actually stay that way?

With all the tech around and distractors in form of social interactions in social media and communicators, it’s harder than ever to stay on track. But there are some tips to keep you truly focused and boost your productivity. While working turn off your phone’s notifications, put it screen down or completely remove from your eyesight. There are also special apps that help you get rid of the urge to waste some time scrolling your feed. They not only adjust your phone settings but also provide some data about your productivity and intensive working time. Give it a try and you’ll be surprised with your outcomes.

One thing at a time

The other issue that knocks down planner’s effectivity is dealing with multiple tasks simultaneously. Multitasking is a good feature, but in most cases handling many issues at the same time makes it last longer, as the planner doesn’t focus completely – the attention is divided. Try to complete your tasks one at a time and compare the work time. But first, remember to prioritize the list of your work to do.

If you implement those tips you will find that it’s not so difficult to separate your work with your free time. Keeping the balance prevents from the job burnout and boosts your productivity and outcomes.

#3 Stay healthy and let your stress out

Event planner often becomes a traveler moving between venues and events with his head full of objectives to fulfill. Event days can mean a time of concerns and neglecting the planner’s healthy lifestyle. Irregular meals, shoveling late-night venue leftovers or not eating at all – we have been there. Although it happens sometimes, pay attention to your diet. Regular and nutritious meals not only gives you energy but also boost your concentration and effectiveness at work. Choose products that increase the brain work such as nuts – nowadays box-eating is common and more and more people choose the healthy way.

Working at the office and sitting for many hours in front of your desktop working against the clock doesn’t sound really fit, right? The same goes for traveling in a tiny space with all your limbs bent. That’s why you should take advantage of small breaks to the fullest and exercise. It can be a simple walk to stretch your legs, or a few push-ups to energize your muscles. There are some apps that provide you 15-minutes plan involving whole body activities. Maybe consider some workout while volunteer preparing the venue? Going this way you not only take care of your health but also improve at work. When you work out, you get the blood flowing to your brain and reduce the stress, clearing your mind.

#4 If you need energy – drink less coffee

It’s easy to say “drink less coffee” until you pass by office kitchen full of freshly ground coffee scent. I realize that cutting the coffee sounds ridiculous to event planner – early calls or late night talks and you have to stay focused and clear-headed. Reducing the amount of coffee doesn’t mean completely giving up on caffeine. Try swapping some of your daily coffee for herbal tea. It can provide you with an energy boost as it contains theine but has a positive impact on your whole body. The best time to drink tea is between 10-11 am – caffeine is most effective at this hour of the morning because it’s the time in which your cortisol naturally dips and you feel more alert in an energy slump.

Choose a special kind of tea. Maybe the one that increases your concentration or calms you down while stressed – the choice is yours. Drinking tea is a more healthy habit and brings additional benefits. The secret to cutting down on coffee without feeling like hell
is to do it gradually. Drop one cup a day until you’re good on just one or two. Then replace it on tea for some time and find out how you will be feeling.

#5 Your job is your lifestyle, but not your life

That’s totally great if you not only like your job but also love it with a passion. But it’s healthy to have a hobby – completely outside the job. It can be literally anything, ranging from popular ones like photography or surfing to unusual – extreme ironing or soap carving (in fact, the more extraordinary it is, the better, as you intrigue the people you meet). Although the hobby isn’t associated with a job it can be a pure business topic.

While networking, as soon you learn that someone else shares your interest, it’ll be easier for you to get on the same page. A great hobby not only lets you leave your daily routine and stress behind for a while but also makes you an interesting individual, able to hold a conversation on topics outside of work. Be a nice conversation partner and the one that is likable (people tend to like others with similar interests and hobbies).

To sum up

Changing life is always a challenge, the same goes for daily habits. The established ones are comfortable, sometimes standing a guilty pleasure. But just as you are looking for challenges at your job, try to do so in your daily activity and let it bring benefits after some time. As I mentioned at the beginning – it requires only patience and perseverance.. and an awful lot of strong will.

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Meeting Application blog has been created to inspire event-organizing professionals regardless of the industry they represent. We show the coolest ideas and solutions used on events all around the world and let experts share their point of view.

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