Email templates for event planers: Acquiring Sponsors

This post is the second part of our series „Email templates for event planners” in part one we have provided you with 6 different emails templates with invitations for your attendees. In this part we will focus on email templates you can use for communication with your potential sponsors. 1 – Become a sponsor / Sponsorship opportunity / First outreach Your first outreach is crucial for the whole conversation with your potential sponsor. Be sure to craft an unmissable subject line (that’s why I’ve provided so many of them in the actual template). This email should be as short as possible, its main goal is raise curiosity and to show your potential sponsor the benefits of supporting your event.  This […]

Email templates for event planners: Part 1 Email invitations

This post is part of a series called Email templates for event planners in which we will provide you with ready-made email templates for all kinds of events. In this post I’ll begin with the most crucial part – invitations for your attendees, but not just the invitations, you will get a whole chain of follow-up emails ready to use at your event. Below you can find a list of all the email templates presented in this post (with a brief description) followed by the actual templates & some guidelines. 

Ideas for Corporate gift bags and swag bags

Giveaways, promotional products, corporate swag, gift bags, whichever name you choose they all stand for one and the same thing – free stuff given at events in order to promote the company (that’s why they usually come with a brand name on them).

Festival App – A list of top must-have features for your staff.

One of the core aim of film festivals is to gather the audience and industry experts under one roof in order to screen the selected category movies. Thanks to such initiatives all attendees can get lots of information about other cultures, social issues, and artistic values.  Most festivals attract not only local people but also foreigners as they display films from various countries. As a result, guests from different destinations gather together and have a chance to exchange ideas. Your utmost goal as an organizer would be to provide the best hospitality. Have a look below and check if your festival app has all top must-have features that make your staff efficient. Multiple admin accounts – It is always great to have the […]

Event with celebrities? How to book them for your event?

Event planning can be a tricky thing. There’s a lot to manage: securing a venue, organizing all the food and drinks, and making sure you promote the event well enough that people show up – all while remaining on or under budget. A key component to ensuring a successful event is making sure your guests are entertained, which sometimes means you have to add an additional wrinkle to your planning: booking the entertainment. When you add all of these elements together, it can make even the most experienced event planner want to pull their hair out in frustration. Today, we’re going to take a look at the most important things you should know about booking artists for an event. It […]

Generation Z – Events for this generation

The world of Internet and a mobile revolution we experience every day has changed the way we all think and act. However, it has influenced some individuals more than others. Who am I speaking about? We call them Generation Z. Demographers and researchers typically use starting birth years that range from the mid-1990s to early 2000s. They are different from their older peers and influence event industry heavily. How to organize events for Generation Z and succeed?   Here are some tips: Remember they live and communicate in a virtual world. First of all, make sure you have a reliable Internet source at the venue. Generation Z is constantly online. This aspect can actually have positive and negative results at […]

50 Pro Tips to Reduce Event Non Attendance

No shows and non-attendance are one of the biggest frustrations for event planners. This mega list of 50 tips will help to boost numbers and avoid wasted places at your events. You scan your event room proud of the job you did organizing and then what do you see? Empty chairs peppered in throughout the room. What went wrong? This was a sold-out event. Why all the no-shows? Don’t worry. There are things that can be done to lower that number the next time. When you are planning a conference, or even hosting a party for that matter, there are always those who RSVP and then don’t show up. They’re frustrating and costly for you and the client. Sure, things […]

Why Setting Goals Makes You A Better Eventprof

Setting goals can help your workload and eventprof career. Here are some expert tips to help you utilize them to your advantage. Organization is key in the fast-paced event industry and goals are an excellent tool to get what you want. Many people set goals or aims subconsciously when they want something when you write a to-do list or during event planning, you know you want it to be a success. This counts as a goal, but the main mistake that most eventprofs make is not honing the skill or deliberately holding themselves accountable to it. Setting goals can be incredibly rewarding if done properly, and here’s why.  

EMAIL MARKETING FOR EVENTS – 10 TIPS ON HOW TO USE IT

One of the most important data to measure your event success is attendance, email marketing might be your best friend in completing this task. The biggest your audience the better. However, there are so many competitive conferences that it is quite a challenge to draw attention specifically to your happening.  

How To Write An Effective To-Do List

To use a to-do list to its full potential you first need to know how to construct one that is going to allow you to meet your goals and targets. Choose your platform – Whether it’s on a tablet, smartphone app, piece of paper or in your calendar, pick the platform that is most suited to you. Many find that physically writing a to-do list down helps to make it more memorable and “real”, whereas others feel that a digital copy is more convenient and easily updated. Either way pick your platform to suit you and stick to it. Consistency – It is not going to happen overnight and sometimes you can forget to look at your list but ensure […]