Choose a hotel in 6 steps!

An interesting program and good organization are undoubtedly factors that affect the success of a conference. However, choosing the right place to host your event has a profound effect on the course of the meetings. Therefore, it’s worth finding out how and where to do this.

Every year around the world a countless number of conferences are organized. Each of them needs a place that can accommodate the appropriate number of people. The conference design will correspond to the nature of the event, which should be located at a convenient place for those participating.

We decided to compile a list of tips especially for you, to help you choose the most appropriate place for your conference. We've selected the 10 most interesting conference centers in Europe, which we believe will meet the expectations of even the most demanding organizers.

Here are some tips on how to choose the right place for your conference:

1. Think about the size of place you need. When choosing, take into account not only the number of people, but also the space required for each participant. This will allow you to choose a place that accommodates all participants,

2. Select places in the area where you want to organize a conference, and visit the places in person.

3. Calculate how much budget you can allocate for hiring a conference room—and don't forget to allow for unexpected expenses. It's better to be flexible!

4. Set the date of the conference, to ensure that most people will be able to attend.

5. Pay attention to the details: food, sound system, types of chairs, and spacing.

6. Negotiate the best price for the rental.

Now that you know what steps to follow when choosing a conference room, let us show you our European suggestions—venues where any type of conference can take place, from the very prestigious to the low-key.

1. United Kingdom: Hilton London Metropole


This is one of the most stylish Hilton hotels and one of the largest conference hotels in Europe. It can accommodate 3,000 delegates. The hotel has 43 business and social event spaces. The main attractions for participants are the extensively renovated state-of-the-art meeting rooms and a pillar-free hall that measures 4,100 square feet. On the other hand, attendees can enjoy their meal with a view from the 23rd floor at Minako at the Met.

2. Denmark: DGI-Byen Hotel

DGI-Byen-HotelThink about organizing a conference in the center of Copenhagen. The DGI-Byen Hotel is for you: more than 6,000 square feet of meeting room space that can accommodate up to 4,500 people. There are eight meeting rooms; the largest has 1,689 square feet. And that's not all: before or after meetings, you can meet and challenge colleagues at everything from fencing to archery. This friendly and open place has a unique atmosphere that will contribute to the success of every conference or meeting.

3. Scotland: The Gleneagles Hotel

The-Gleneagles-HotelNot without reason, this hotel was named Best UK Conference Hotel 2012 by C & IT magazine. It can host full-house events at their conference venue with accommodation for up to 400, offering exclusivity in its truest sense. They have various solutions for both smaller and larger conferences. Their flagship event space is the Gleneagles Suite, capable of hosting up to 280 theater-style. They have also a contemporary wing in the hotel, Braid House, which has 59 stylish bedrooms as well as 4 versatile business meeting rooms.

4. France: Centre des Congrès LE MAJESTIC

Centre-des-Congres-Le-MajesticThis place is a huge piece of the history of the area. As a luxury hotel during the Belle Epoque, it was frequented by the aristocracy, who split their time between Nice, Deauville, Biarritz, and Chamonix. It was renovated in 2010 and is currently one of the most attractive places in the area for holding a conference. This venue is designed for a modest-sized conference, as 720 is the maximum number of people it will accommodate.

5. Poland: Kliczkow Castle

Kliczkow-CastleKliczkow Castle is one of the most beautiful and renowned hotel castles, and it also has conference space. As they emphasize, their advantage is not primarily the location and neo-Renaissance architectural beauty, but also modern infrastructure and audiovisual equipment. The nearly 650 square meters can accommodate over 600 guests in 7 rooms. The capacity of the largest hall is 285 square meters, for 320 guests. Holding a conference in this fairytale setting can guarantee success!

6. Netherlands: Amsterdam ArenA Business Club

Amsterdam-Arena-Business-ClubWhat is surprising is the fact that this conference space is a stadium! Amsterdam ArenA Business Club opened on August 14, 1996. Since then it's been operating as a multi-functional building, hosting not only football, but also concerts, exhibitions, and conferences. The total amount of meeting room space is 50,000 square feet, and the largest meeting room has 13,988 square feet. This is an excellent and original space for business meetings. Its main advantages are unique meeting facilities and its location (near the downtown center).

7. Germany: Berlin Congress Center

Berlin-Congress-CenterIf successful conference, only Berlin. And if you choose this beautiful city, you should definitely check out the BCC. Every year at this venue there are about 50 major conferences that attract from 500 to 1,000 participants each. Participants have 28 rooms at their disposal, with a total meeting room space of 50,000 square feet. The largest meeting room has 8,479 square feet. If you want your conference housed in a modern location in the heart of Europe, this option is for you!

8. Italy: Centro Congressi Comune Di Parma

Centro-Congressi-Comune-Di-ParmaLocated in a great country and in the city center, this venue combines modernity with tradition. If you want a place to organize your conference in Italy in the heart of a city, Cetrum Congress is for you. You'll find everything you need: 6 multi-functional halls, with a total capacity of over 1,600 seats. The total area is 45,000 square feet. It's the perfect place for people who are looking for interesting solutions!

9. Spain: Cadiz Conference Centre

Candiz-Conference-CentreIt's getting hotter, and that's because of another example of a great place for conferences: Spain! The main feature of this center is not only the location, but also the flexibility of its space. The conference center can host both small and large conferences, as it has various meeting rooms available. The auditorium is ideal for hosting events for up to 903 people. The total conference area is 50,000 square feet. What are you waiting for? :)

10. Greece: Athinais Culture Center

Athenais-Culture-CenterIf you're looking for something with a hint of the exotic, this conference center is for you. Athinais Culture Center is not only for conferences but (as the name suggests) is mainly a culture center. That's because of its surroundings: art galleries, theaters, and modern buildings. It is the smallest space of those mentioned (12,000 square feet), but it captivated us anyway. Why not see for yourself!

Remember, an ideal conference consists of lot of things, but one of its main components is the location of the event. It's the beating heart of the whole meeting, where participants spend their time. Next time, it's worth looking at the places where you hold your meetings.

We hope that these examples were inspiring for you.

 Please tell us something about your ideal places for hosting conferences :)

Leave a Reply

Your email address will not be published. Required fields are marked *

About our blog

Meeting Application blog has been created to inspire event-organizing professionals regardless of the industry they represent. We show the coolest ideas and solutions used on events all around the world and let experts share their point of view.

Contribute to our blog